Four OUE faculty members have received promotions in rank over the past year. To be promoted, they had to complete an extensive review process that involved creating a promotion dossier and completing internal, external, and institute reviews. Congratulations to Dr. Dobranski, Director, PGPP Advising, Dr. Halka, Associate Director (HP), Dr. Hirsch, Director (SLS), and Dr. Reaves, Executive Director (CAE)—who was promoted in AY2017-18.

Promotion Procedures

Candidate’s Responsibility
Preparation of the promotion dossier is the responsibility of the candidate in consultation with and support of his/her supervisor. The candidate has the responsibility to prepare and review the documentation that is submitted, except for the evaluation letters. However, the list provided by the candidate for external evaluators should be included in the package. When this documentation is complete, and in the proper format, the candidate will sign a statement that it is both accurate and complete.

External Peer Review
Letters of evaluation. Depending upon the nature of the candidate’s responsibilities, these letters may be national, regional, or local. There should be at least three and need not be more than five, but each should be from an evaluator outside of the unit (i.e. outside of the college, vice provost, or vice president’s unit), address the substance of the candidate’s accomplishments and be solicited either by the supervisor or Unit head with an explanation of the criteria for evaluation, as appropriate.

Internal Review
Based on the candidate’s dossier and the external letters, the supervisor will provide a letter of evaluation addressed to the Unit Head. This letter should provide an analysis of the candidate’s experience and performance using the relevant criteria related to their position, a summary of the external letters, and a recommendation for or against promotion. If the promotion also includes a change in or additional professional responsibilities, the change should be described. This letter from the supervisor will be added to the candidate materials and external letters.

Institute Review
The Unit Head forwards his or her letter with the completed package to the Provost through the Office of Faculty Affairs for final review. The final outcome of the decision is communicated in writing to the Dean of the College or appropriate Unit Head, who in turn communicates the decision to the faculty member at the end of the review process.

Feedback to Faculty Members
After the final decision has been made and communicated in a letter from the President, It is important for the Faculty member to receive feedback regarding the assessments involved. The appropriate place for the individual Faculty member to receive this feedback is from the supervisor. The supervisor shall receive a copy of the recommendations prepared by the committee and all other reviewers (with the exception of the reviewers’ letters). At the end of the review process, the supervisor shall review each recommendation, including his/her own, with the candidate, and counsel the candidate appropriately.

Click here for more information about the non-tenture track promotion process.